Historical Commission Task Force

TOWN OF FLOWER MOUND, TEXAS

RESOLUTION NO. 09-22

A RESOLUTION ESTABLISHING THE HISTORICAL COMMISSION TASK FORCE OF THE TOWN OF FLOWER MOUND; DEFINING THE DUTIES AND TERMS OF THE HISTORICAL COMMISSION TASK FORCE; AND DECLARING AN EFFECTIVE DATE.

 WHEREAS, the Town of Flower Mound is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5, of the Texas Constitution and Chapter 9 of the Local Government Code; and,

 WHEREAS, the history of Flower Mound begins as a settlement in the late 1830s, the community grew throughout the 1800s and 1900s, and was officially incorporated as the Town of Flower Mound in 1961; and,

 WHEREAS, the Town Council finds that it is important to understand and record the history of our community and the contributions made by dedicated individuals who helped develop the community; and,

 WHEREAS, historic preservation is an effective tool for fostering local pride and maintaining community character; and,

 WHEREAS, the Town Council of the Town of Flower Mound wishes to create a temporary Historical Commission Task Force to explore and evaluate options and opportunities that would be beneficial to the Town in preserving its heritage; and,

 WHEREAS, the purpose of the Historical Commission Task Force is to recommend a plan of action to the Town Council in the interest of preserving the Town’s history.

 NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF FLOWER MOUND, TEXAS, THAT: 

SECTION 1

             There is hereby established the Town of Flower Mound Historical Commission Task Force (“Task Force”).

 Structure and Organization

  1. The Task Force shall consist of seven (7) members appointed by a majority vote of the Town Council in accordance with established procedures.
  2. Members shall be designated as place numbers one through seven.
  3. The terms of office for all members shall be for two years, ending September 30, 2024.
  4. Members shall be a resident citizen and qualified voter of the town, at the time of appointment.
  5. Other qualifications for membership shall include persons who are generally interested in the preservation of Flower Mound history and have the time to devote to this service.
  6. Members shall serve at the pleasure of the Town Council and may be removed before their terms of office expire.
  7. Members shall serve without compensation.

 Procedures

  1. At the first scheduled Task Force meeting in October of each year, or as soon thereafter as practicable, the first item of business shall be the selection of the Task Force’s chairperson, vice-chairperson, and secretary from among the membership of the Task Force.
  2. The chair shall preside over the meetings. In the absence of the chair, the vice-chair shall assume the duties of the chair. Chair and vice-chair members shall have the right to vote.
  3. In the absence of both the chair and vice-chair, any member of the Task Force may be selected as acting chairperson for a particular meeting by majority vote of the members present.
  4. The secretary will create action item minutes and retain them in accordance with the Town’s records retention policy.
  5. The Task Force shall meet at least quarterly at a Town facility that can accommodate the public.
  6. The Chair shall present recommendations as decided by the Task Force to the Town Council for consideration, with an in person update on or before October 2023.
  7. The Town Secretary shall serve as the staff point of contact for the purpose of posting meeting agendas and minutes, as well as making room reservations at Town facilities.
  8. The Task Force shall determine its own rules of procedure.

Duties and Responsibilities

  1. The Task Force shall act in an advisory capacity to the Town Council.
  2. The Task Force shall have the following duties and responsibilities:
    1. Conduct a needs assessment by identifying historical places, artifacts, people, and events of importance that shaped the history of Flower Mound.
    2. Hold at least two public input sessions for the purpose of gauging community interest and gathering public feedback on the topic of historical preservation.
    3. Identify and understand the structure and differences between a Town appointed Historical Commission versus a stand-alone 501(C)(3) Historical Society.
    4. Assess whether the Town would be best served by having a Historical Commission or a stand-alone 501(C)(3) Historical Society, or a completely different approach.
    5. Prepare and submit a recommendation to the Town Council on or before October 1, 2024, regarding any Task Force approved approaches or methods for preserving the Town’s history, including possible duties and responsibilities, or possible budget allocations.

SECTION 2

This resolution shall become effective on and after its date of adoption.

 DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF FLOWER MOUND, TECAS, ON THIS THE 22ND DAY OF AUGUST, 2022.